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Office of the CFO

Order-to-Cash

Order-to-Cash — Money In

From a new customer and a quote to cash in the bank and revenue recognized — the cycle that funds your growth. Powered by Motta Bookkeeping, QuickBooks setup, and Fractional CFO reporting, with ALFRED Ai surfacing AR aging and cash-flow signals while collections strategy stays human.

Quote to Cash

Clean order, invoice, and cash-application workflows so revenue turns into deposited cash without leakage.

AR & Collections Visibility

ALFRED surfaces aging and at-risk balances; our team runs a deliberate, relationship-aware collections strategy.

Revenue Recognized Correctly

Revenue recognition handled to GAAP at month end, with reserves and bad-debt treated properly.

Cash-Flow Forecasting

Forward-looking AR analysis and forecasting that feeds directly into your CFO reporting and planning.

The full cycle

1.0
Manage Customer
  • Establish New Customer
  • Maintain Customer Master Data
  • Validate Customer Transaction Tax Data
  • Manage Customer Contracts
2.0
Manage Customer Credit Portfolio
  • Establish Methodology & Credit Limits
  • Suspend / Reinstate Accounts
  • Maintain Customer Credit Limits
  • Analyze & Revise Credit Portfolio
  • Manage Customer Securities
3.0
Product / Service Management
  • Add New Products & Services
  • Validate Transaction Tax Data
  • Review & Update Pricing
4.0
Quote & Order Management
  • Develop Quote
  • Review, Approve & Distribute Quote
  • Receive, Enter & Validate Order
  • Check Credit Availability
  • Confirm Inventory / Out of Stock
  • Confirm Order
5.0
Invoice Management
  • Receive Order Fulfillment Information
  • Generate, Review & Approve Invoices
  • Distribute Invoices
  • Review Overwritten Prices & Terms
  • Pricing Rebates & Sales Allowance
6.0
Customer Service
  • Manage Customer Inquiry / Dispute
  • Manage Returns
  • Process Warranty Claims
  • Measure & Evaluate Satisfaction
  • Customer Self Service
7.0
Cash Applications
  • Process Payments (Lockbox / Electronic)
  • Prepare Bank Deposits
  • Reconcile Unapplied / Misapplied Payments
  • Record Deductions When Approved
  • Process Credit / Debit Memos
8.0
Collections Management
  • Review AR Aging Reports
  • Perform Collection Activity
  • Escalate / Follow Up
  • Process Charge Backs & Write-offs
  • Calculate Penalties on Past-Due
9.0
Month End
  • Close AR Sub-Ledger & Reconcile to GL
  • Bank Reconciliations & Adjustments
  • Perform Revenue Recognition Accounting
  • Record Bad Debt & Reserves
10.0
A/R Analysis
  • Perform Revenue & AR Analysis
  • Perform Revenue & AR Forecasting
  • Perform Customer Risk Analysis
11.0
Manage Process
  • Develop & Communicate Risk Policies
  • Develop & Maintain Internal Controls
  • Issues Tracking & Resolution
  • Evaluate & Implement Improvements
12.0
System Maintenance
  • Maintain System Interfaces
  • Maintain Table Master Data
  • Perform System Updates

Where ALFRED Ai fits

ALFRED watches AR aging and cash-flow signals in real time and flags what needs attention, while the human side of the cycle — credit decisions, customer relationships, and collections strategy — stays with your advisors.

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