Order-to-Cash — Money In
From a new customer and a quote to cash in the bank and revenue recognized — the cycle that funds your growth. Powered by Motta Bookkeeping, QuickBooks setup, and Fractional CFO reporting, with ALFRED Ai surfacing AR aging and cash-flow signals while collections strategy stays human.
Quote to Cash
Clean order, invoice, and cash-application workflows so revenue turns into deposited cash without leakage.
AR & Collections Visibility
ALFRED surfaces aging and at-risk balances; our team runs a deliberate, relationship-aware collections strategy.
Revenue Recognized Correctly
Revenue recognition handled to GAAP at month end, with reserves and bad-debt treated properly.
Cash-Flow Forecasting
Forward-looking AR analysis and forecasting that feeds directly into your CFO reporting and planning.
The full cycle
Manage Customer
- Establish New Customer
- Maintain Customer Master Data
- Validate Customer Transaction Tax Data
- Manage Customer Contracts
Manage Customer Credit Portfolio
- Establish Methodology & Credit Limits
- Suspend / Reinstate Accounts
- Maintain Customer Credit Limits
- Analyze & Revise Credit Portfolio
- Manage Customer Securities
Product / Service Management
- Add New Products & Services
- Validate Transaction Tax Data
- Review & Update Pricing
Quote & Order Management
- Develop Quote
- Review, Approve & Distribute Quote
- Receive, Enter & Validate Order
- Check Credit Availability
- Confirm Inventory / Out of Stock
- Confirm Order
Invoice Management
- Receive Order Fulfillment Information
- Generate, Review & Approve Invoices
- Distribute Invoices
- Review Overwritten Prices & Terms
- Pricing Rebates & Sales Allowance
Customer Service
- Manage Customer Inquiry / Dispute
- Manage Returns
- Process Warranty Claims
- Measure & Evaluate Satisfaction
- Customer Self Service
Cash Applications
- Process Payments (Lockbox / Electronic)
- Prepare Bank Deposits
- Reconcile Unapplied / Misapplied Payments
- Record Deductions When Approved
- Process Credit / Debit Memos
Collections Management
- Review AR Aging Reports
- Perform Collection Activity
- Escalate / Follow Up
- Process Charge Backs & Write-offs
- Calculate Penalties on Past-Due
Month End
- Close AR Sub-Ledger & Reconcile to GL
- Bank Reconciliations & Adjustments
- Perform Revenue Recognition Accounting
- Record Bad Debt & Reserves
A/R Analysis
- Perform Revenue & AR Analysis
- Perform Revenue & AR Forecasting
- Perform Customer Risk Analysis
Manage Process
- Develop & Communicate Risk Policies
- Develop & Maintain Internal Controls
- Issues Tracking & Resolution
- Evaluate & Implement Improvements
System Maintenance
- Maintain System Interfaces
- Maintain Table Master Data
- Perform System Updates
Where ALFRED Ai fits
ALFRED watches AR aging and cash-flow signals in real time and flags what needs attention, while the human side of the cycle — credit decisions, customer relationships, and collections strategy — stays with your advisors.
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