Spend Under Control
Requisitions, approvals, and PO matching that keep spend honest before money ever leaves the account.
Procure-to-Pay — Money Out
From the first purchase requisition to a reconciled payment — every dollar that leaves your business, controlled and accounted for. Powered by Motta Accounting & Bookkeeping and Payroll Services (Gusto, ADP, Paychex), with ALFRED Ai capturing invoices and triaging AP exceptions while our advisors approve every payment.
AP Run by Senior Accountants
Invoice capture, coding, and 2-way / 3-way matching — exceptions triaged by ALFRED, payments approved by people.
Payroll Integrated
Gusto, ADP, or Paychex payroll folded into the same money-out cycle and the same reconciled ledger.
Reconciled & Audit-Ready
A clean AP sub-ledger reconciled to the GL, with accruals and period close handled every month.
The full cycle
1.0
Manage Purchasing Requirements
- Manage Purchase Requisitions
- Create & Approve Requisitions
- Manage Catalogs & Punch-out
- Consolidate & Validate Demand
2.0
Sourcing & Supplier Management
- Identify & Qualify Suppliers
- Negotiate & Establish Contracts / Pricing
- Maintain Supplier Master Data
- Manage Supplier Risk & Compliance
- Evaluate Supplier Performance
3.0
Purchase Order Management
- Create Purchase Order
- Review & Approve Purchase Order
- Transmit PO to Supplier
- Manage PO Changes & Cancellations
- Confirm Order Acknowledgement
4.0
Receiving & Goods / Services
- Receive Goods & Services
- Inspect & Validate Receipt
- Record Goods Receipt
- Manage Returns & Discrepancies
- Manage Inventory Put-away
5.0
Invoice Processing
- Receive & Capture Invoices
- Validate & Code Invoices
- Perform 2-Way / 3-Way Match
- Resolve Invoice Exceptions / Holds
- Process Non-PO Invoices
- Process Employee Expenses
6.0
Payment Processing
- Schedule & Approve Payments
- Execute Payment Run
- Manage Payment Methods
- Process Manual & Urgent Payments
- Manage Discounts & Deductions
7.0
Accounts Payable & Reconciliation
- Maintain AP Sub-Ledger
- Reconcile AP to GL & Statements
- Manage Aging & Open Liabilities
- Process Accruals & Period Close
- Manage Unclaimed Property / Escheatment
8.0
Process Governance
- Develop & Communicate P2P Policies
- Develop & Maintain Internal Controls
- Issues Tracking & Resolution
- Evaluate & Implement Improvements
9.0
System Maintenance
- Maintain System Interfaces
- Maintain Table Master Data
- Perform System Updates
Where ALFRED Ai fits
ALFRED captures invoices, codes them against the chart of accounts, and surfaces exceptions for review — so the busywork disappears and our advisors spend their time on approvals, vendor strategy, and controls. Humans approve every payment.
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